Company e-newsletters: Much ado about … what? (Part 2)

This post is a continuation of a topic I wrote about several days ago. That column focused on the (lack of) reader engagement with customer e-newsletters and what may be the root causes of it.

This follow-up post focuses on what marketers can do to improve their newsletters’ worth to readers. It boils down to addressing four main issues:

Too much e-newsletter content is “full of it” – People don’t want to read about how great the company is or other navel gazing-type content that’s completely company-focused.  Instead, offer soft-sell (or no-sell) content that’s truly of value.  Simply ask yourself, “If I weren’t an employee of this company, would I care at all about this topic?”  This exercise applies equally to B2B and B2C newsletters.

Tired writing – There’s nothing more tiresome than a newsletter article that’s filled with corporate-speak or comes across as a patchwork of language from multiple sources.  But this happens all too often.  Sometimes it’s because the writer is overworked and hasn’t had sufficient time to source the article and create a compelling narrative.  Perhaps the author is a non-writer.  Often, it’s simply that the people inside the company love how the copy reads – tin ear or not.  Regardless of the topic of your story, newsletter copy should have personality, and it needs to move.  Otherwise, it’s your reader who’s going to move on.

Gaining an audience – Too many newsletters are playing to an empty house, whether it’s because of an opt-in audience that doesn’t care about you anymore, or from a total lack of visibility in search results or on social media.  Build circulation through in-house databases, optimizing copy to draw in new readers via SEO, and promoting article content through social posts.  Again, these prescriptions work for both consumer and business marketing, although the individual tactics may differ somewhat.

Neglect – It happens way too often:  An e-newsletter initiative begins with great fanfare, but it doesn’t take long for the novelty to wear off.  What starts out as a bi-weekly turns into a monthly or a quarterly, with gaps in between.  Eventually the only thing “regular” about it is its irregularity.  It’s surprising how many corporate websites show links to archived newsletters all the way up to 2016 or 2017 — but then nothing more recent than that.  And we all know what that means …

Wrapping it all up, it’s worth asking this basic question every once in a while: “Is our newsletter any good?” The answer should be unmistakable — if you read your content with a completely open mind.

If you’re involved in your company’s e-newsletter initiatives, do you have any additional insights about what makes for a successful program? Please share them with other readers here.

 

Company e-newsletters: Much ado about … what?

One of my clients is a multinational manufacturing firm that has published its own “glossy” company magazine for years now. The multi-page periodical is published several times a year, in several regional editions including one for the North American market.

It’s a magazine that’s full of interesting customer “case histories” accompanied by large, eye-catching photos. The stories are well-written and sufficiently “breezy” in character to read quickly and without strenuous effort.  The North American edition is direct-mailed to a sizable target audience of mid-five figures.

And I wonder how many people actually read it.

The reason for my suspicion stems from the time we were asked to produce a survey asking about readers’ topic preferences for the magazine. The questionnaire was bound into one of the North American issues, including a postage-paid return envelope.  The survey was simple and brief (tick-boxes with no open-ended questions).  And there was an incentive offered to participate.

In short, it was the kind of survey that anyone who engaged with the publication even marginally would find worthwhile and easy to complete.

… Except that (practically) no one did so.

The unavoidable conclusion: people were so unengaged with the publication that they weren’t even opening the magazine to discover that there was a survey to fill out.

In the world of company e-mail newsletters, is the same dynamic is at work? One might think not.  After all, readers must opt-in to receive them – suggesting that their engagement level would tend to be higher.

Well … no.

A just-published study titled How Audiences View Content Marketing, finds that company e-newsletters are just as “disengaging” as the printed pieces of yesteryear.

The study’s results are based on a survey conducted by digital web design firm Blue Fountain Media. Among the findings outlined in the report are these interesting nuggets:

  • One in five respondents completely ignore the e-newsletters they receive, while more than half scan headlines before deciding to read anything.
  • Two-thirds of respondents admitted that the main reason for opting in to receive e-newsletters is to take advantage of special offers or discounts, while only around 20% expressed any interest at all in receiving information about the company.
  • More than half of respondents (~52%) feel that newsletter content is too “commercial” (as in “too sales-y”). Other complaints are that the e-newsletters are “too long” (~21%) or “boring” (~19%).

Even more alarming is this finding: Approximately one-third of the respondents felt that e-newsletter content is so lame, it actually leads them to question using the product or service.

That seems like marketing going in reverse!

What Blue Fountain has uncovered may be indicative of another challenge as well:  the diminishing allure of content marketing. Over time, readers have become cautious about accepting online content as the gospel truth; this research pegs it at two-thirds of respondents feeling this way.

At the same time, only about one-third of the respondents think that they can distinguish well between fact-based content versus content with an “agenda” behind it. And therein lies the basis for suspicion or distrust.

On the plus side, the research found that readers are more apt to engage with video content, so that may be a way for e-newsletters to fight back in the battle for relevance.  But it still seems a pretty tall order.

I address the topic of company e-newsletters in a second blog post to follow.  Stay tuned …

DMARC’s job of demarcating: How well is it doing?

In the drive to keep the onslaught of fake e-mail communications under control, DMARC’s checks on incoming e-mail is an important weapon in the Internet police’s bag of tricks.  A core weapon of cyber felons is impersonation, which is what catches most unwitting recipients unawares.

So … how is DMARC doing?

Let’s give it a solid C or C+.

DMARC, which stands for Domain-based Message Authentication, Reporting and Conformance, is a procedure that checks on the veracity of the senders of e-mail. Nearly 80% of all inboxes – that’s almost 5.5 billion – conduct DMARC checks, and nearly 750,000 domains apply DMARC as well.

Ideally, DMARC is designed to satisfy the following requirements to ensure as few suspicious e-mails as possible make it to the inbox:

  • Minimize false positives
  • Provide robust authentication reporting
  • Assert sender policy at receivers
  • Reduce successful phishing delivery
  • Work at Internet scale
  • Minimize complexity

But the performance picture is actually rather muddy.

According to a new study by cyber-security firm Valimail, people are being served nearly 3.5 billion suspicious e-mails each day. That’s because DMARC’s success rate of ferreting out and quarantining the faux stuff runs only around 20%.  And while America has much better DMARC performance than other countries, the Unites States still accounts for nearly 40% of all suspicious e-mail that makes it through to inboxes due to the shear volume of e-mails involved.

In developing its findings, Valimail analyzed data from billions of authentication requests and nearly 20 million publicly accessible DMARC and SPF (Sender Policy Framework) records.  The Valimail findings also reveal that there’s a pretty big divergence in DMARC usage based on the type of entity. DMARC usage is highest within the U.S. federal government and large technology companies, where it exceeds 20% of penetration.  By contrast, it’s much lower in other commercial segments.

The commercial sector’s situation is mirrored in a survey of ~1,000 e-mail security and white-collar professionals conducted by GreatHorn, a cloud-native communication security platform, which found that nearly one in four respondents receive phishing or other malicious e-mails daily, and an additional ~25% receive them weekly.  These include impersonations, payload attacks, business services spoofing, wire transfer requests, W2 requests and attempts at credential theft.

The GreatHorn study contains this eyebrow-raising finding as well:  ~22% of the businesses surveyed have suffered a breach caused by malicious e-mail in the last quarter alone.  The report concludes:

“There is an alarming sense of complacency at enterprises at the same time that cybercriminals have increased the volume and sophistication of their e-mail attacks.”

Interestingly, in its study Valimail finds that the government has the highest DMARC enforcement success rate, followed by U.S. technology and healthcare firms (but those two sectors lag significantly behind). It may be one of the few examples we have of government performance outstripping private practitioners.

Either way, much work remains to be done in order to reduce faux e-mail significantly more.  We’ll have to see how things improve in the coming months and years.

The wider implications of the “deliver it to my door” mentality.

There’s been quite a bit of attention paid to the impact of online retail on bricks-and-mortar sectors like shopping centers.  More than a few of them have started looking like Potemkin Villages. Some forecasts predict that the number of indoor shopping malls in America will contract by as much as one-third in the coming years.

On the other hand, the changing dynamics of e-tailing are having the opposite effect when it comes to shipping logistics … because not only are consumers shopping online in record numbers, they’re also taking advantage of delivery options that are bringing merchandise directly to them in 24 or 48 hours – even same-day deliveries in some cases.

What this means is that the efficiencies in procurement, inventory and distribution that drove many distribution centers to be built in outlying locations aren’t exactly working in today’s “deliver it to me and deliver it to me now” mindset.

[This is why we’re hearing about solutions such as drone deliveries – but that’s still a ways in the future and could eventually begin to cause congestion in a new realm – up in the air.]

In the meantime, more delivery vehicles than ever are competing with commuter traffic on already-congested highways during peak time periods. A shortage of qualified truckers is spurring development of driverless trucking, while the delivery system as a whole is running at full capacity (if not full efficiency).

Of particular concern is the so-called “last mile” delivery aspect in urban environments. It isn’t merely the issue of traffic congestion.  It’s also city planning codes (outdated), parking restrictions (made even more difficult thanks to the current fad in “progressive” cities of adding bike lanes while removing on-street stopping and parking), and load limitations (adding even more challenges and complexity).

But nature abhors a vacuum, and there are some interesting developments happening to address the challenges. The use of data analytics is growing exponentially, with route maps, GPS data, and real-time expected-versus-actual travel time updates allowing for transport rerouting to happen “in the moment.”

Other novel solutions, such as smart lockers that receive multiple shipments in a central location, plus the use of mobile warehouses within urban areas enabling less reliance on the big remote distribution centers, are emerging.

Burgeoning ride-sharing services like Uber and Lyft are contributing to more congestion in urban areas – just think how many more ride-sharing vehicles are on the road today compared to taxi cabs in the past. But in rural or remote areas the opposite issue is in play – difficult accessibility.  This is where drone deliveries are a welcome development — including during in the wake of natural disaster occurrences where traditional transportation methods might be impossible — or at the very least highly dangerous.

What are your thoughts about the friction between “convenience and congestion”?  Will technology help us smooth out the rough edges — or are we in for even more frustrations?  Please share your thoughts with other readers here.

The evolution of e-mail.

It’s all about mobility now.

With the proliferation of mobile screens in both the business and personal environments, it was bound to have an impact on the way that people interact with e-communications.

And now we see the extent.  Recently-released stats from e-mail software and analytics company Litmus in its 2019 State of Email report reveal that ~43% of all e-mails are now being opened on mobile devices.

That compares to ~39% being opened in webmail and just ~18% in desktop applications.

How this is playing out is pretty clear.  People are riffling through e-mails on their mobile devices to determine what to keep and what to delete.  They might come back to the saved e-mails on a different (larger) device, but the first cut is most often via mobile.

This sort of “triage” behavior is happening in the workplace as much as in personal communications.  What it means is that the initial impression an e-mail leaves has to be super-effective like never before. The “from” line and the “subject” line have to work harder than ever to draw the attention of the viewer and avoid a quick consignment to the recycle bin.

Only slightly less important are the first one or two sentences of the e-mail content — particularly for those people who choose to have preview options activated.

It’s putting more emphasis than ever on “mere words” rather than photos, other images or eye-catching design. In an ironic twist, we’ve come full circle and are now back to where it all started with messages hundreds of years ago:  words, words and words.

Another interesting consequence is the second look that some marketers are giving to direct mail, which — although clearly more costly than e-communications – does provide far better way to draw attention of a target audience through design and imagery instead of the quick trip to the trash bin.

The Litmus 2019 State of Email report can be downloaded here.

Is third-party marketing data on life support?

As a marketing professional for the better part of four decades, I can’t imagine any of us doing our jobs without soaking up as much data as possible to help with our decision-making.

And data accessibility is miles ahead of where it was when I first entered the marketing field.  Back in the day, “finding data” meant hitting the reference libraries to access government or other reporting – especially if you were lucky enough to be located within a reasonable distance of one.

There was the phone for real-time information-gathering … and also the FAX machine for quick receipt of “facts in brief” — not to mention the “wait-and-wish-for” mail and package delivery services.

If it was insight you needed from customers or prospects about a new industry or business venture, primary research was always an option — if you had the money and the time to allocate to the effort.

As for “first-party” data, that was available as well – but how often were we at the mercy of the bureaucratic machinations of in-house IT departments to get even basic data requests processed in a timely way?

All of which is to say that marketers have always used data – but the quantity wasn’t as great, while the timeframe of data acquisition was at a snail’s pace compared to today’s reality.

But now, after having become quite spoiled at the availability of all sorts of information, might it be that we’re regressing a little?

In particular, third-party information purchased in bulk, often from data aggregators, seems to be where the backsliding is occurring.

Consider ad targeting and building audiences: We have access to valuable first-party data thanks to website analytics and studying the results of our own e-mail campaigns.

There’s no question that the first- and second-party data which marketers are able to access are highly valuable in that the information creates efficiencies in campaigns and drives higher conversion rates. But theoretically, the ability to layer on accurate third-party data would take things even further.

There’s also been third-party behavioral data from three big behemoths — Google, Facebook and Amazon – that can be used for MarComm targeting purposes. But of those three platforms, just one of them allows third-party data to be made publicly available to end-users.

This poses challenges for the suppliers that aggregate and sell third-party data, as the quantity and quality of their information isn’t on the upswing at all.

Fundamentally, finding a good source for third-party data entails understanding what sources each data aggregator is using and the methodology it employs to collect the data.  Factors of scale, quality, reputation and price also come into play.

But despite best efforts, when testing third-party data for MarComm campaigns and lead-generation efforts the results are often pretty ugly — the data loaded with inaccuracies and basically terrible for efficiency metrics.

It doesn’t help that with the rise of Amazon as yet another “walled garden” of data, the “open web” represents a ever-smaller portion of the total ad spend — and hence also a decreasing amount of the third-party data that’s available to end-users.

With the veracity of third-party data becoming more suspect, it’s had an interesting effect on data management platforms, which are now focusing more on the actual messages themselves and not the “personas” of the people receiving the messages or how they were identified and targeted.

Is it possible for third-party data to provide good information to AI systems — intelligence that can verify and augment the value of the first-party data? If leading ad platforms can use such third-party data to enhance the accuracy and value of what they sell to advertisers, there still may be valuable material to work with.  As it stands, though, I’m not sure that’s the case.

What are your experiences?  Please share your perspectives with other readers here.